Commons Governance Meeting Minutes

 

Commons Governance Meeting minutes for Tuesday, February 19, 2013 2pm EST

 

Attendees:

Karl Benedict

Bruce Caron

Erin Robinson

Carol B. Meyer

David Bassendine

Reid Boehm

 

On the agenda:

 Looking at final governing document

 talking about selection of a style guide

 

How do the commons content steering committee get selected?

·      Type-reps defined (3 of the 4 types)

·      Work-group liaison or  Ad-Hoc team ?

·      Steering Committee will consist of type reps or their designees

·      If the commons actively evolves we may want to have a larger group but, make sure don’t have to continuously explain details of the process

·      Distributed governance makes less work for committee

·      Products and services  making a move towards more towards administrative functions

·      Having the steering committee represented by the content members themselves

·      include the Vice Pres (executive committee visibility and specialists representatives)

·      They select a chair from within the group

 

Also- talking about some kind of a style guide

·      Exemplars suggested- science or common journal style guide

·      Linked three to the bottom of the Gooogle Docs Doc

·      Each of these are combo of submission guides and workflow plus manuscript format for submission

·      We will need to adopt something similar- workflow- may differ for different content areas

·      (ex: posters different than manuscripts or whitepapers)

 

·      Workflows- need to not be too divergent- considering Drupal cm. structure

·      Templates- to fit within the capabilities of the content management systems?

·      David- you could start with a default template and then diverge only when necessary

·      Return, review, publish- content editors could have their own mix – who they select as editors but fitting within a more standardized workflow.

·      workflow issues recently the content was being developed quickly enough that it wasn’t appropriate for that type of content

·      The white papers may go through more rigorous treatment

·      As people choose not to revise- how long do we keep it- how long til we throw it away

·      Maybe some issue with storage later

·      Tag that an administrator can specify that only an administrator could change?

·      Probably the lightweight way to go.

·      Instead of the workflow being defined by the editors – we may want to have a limited number of workflows associated with the content types

·      Editors could choose from a specific number of content types three degrees of strength to acceptance- Scenario for content like meeting content

·      Tagging approach work for the micro article type- we could go for the tagging route and see how that works- leave it to the content editors to tag-

·      Versioning or version comparison- gets to the content side of things- philosophically- do we want to push more content into the management system as data or as pdfs

·      Preference to submitted content- usability and reusability

·      Contention the website would make it more search able than just the linked pdf

·      PDF is less able to be manipulated

·      Part of the idea is to move away from the PDF to actual HTML

·      PDF becomes more of the presentation layer

·      Decision to have steering committee pick the style guide- have the engagement from the content area editors

 

Action item:

·      Start the selection of the steering committee

·      put this on the agenda for the next executive committee meeting

 

Next meeting is TBD à arrangement of the steering committee by executive committee.

Meeting adjourned.