Preservation and Stewardship Committee reporting session


Reporting session for the Data Preservation Committee - to update everyone on our activities for the past 6 months.


Title: Preservation and Stewardship Committee reporting session

Session Lead: Denise Hills


  1. Provenance Context and Content Standard (PCCS):

    1. There are 2 articles that are being worked on.

      1. The EOS article is meant to be “call to action” to solicit feedback.

        1. There are 7 to 8 authors for this article.

        2. Majority of the article is ready for publication.

      2. The D-Lib article is introduce PCCS and the background regarding the work that is being done by this committee.

        1. The article is ready and is currently being reviewed for feedback.

        2. D-Lib is a good forum to advertise this committee and to promote further participations.

  2. Provenance and Context Content Standard (Emerging) - Status of Activities:

    1. Standards Activities: originally championed by Rama.

    2. The standard is in a Word format.

    3. The process to push the standard to become an international standard is arduous.

      1. A long list of tasks that could span over a few years to complete.

    4. Rama has completed a preliminary draft of New Work Item Proposal (NWIP) under the International Standards Organization Technical Committee - Geographic Information/Geomatics (ISO/TC 211)

      1. Title: “Preservation Content Specifications for Remote Sensing Data and Derived Digital Products”.

    5. There were about 6 telecons a year to discuss the standard's content.

    6. ISO/TC211 has recently approved a NWIP for ISO19165: “Geographic Information - Preservation of digital data and metadata” initiated by Prof. Wolfgang Kresse.

      1. Rama is communication with Prof. Kresse to pursue common interests.

      2. Possibility to propose an extension to remote sensing data as ISO19165-2.

  3. Data Citation:

    1. Update from Matt M: “The AMS Publication Commission has approved the new data/data citation policy for AMS journals. The policy should be added to the AMS publications author guide soon.”

      1. Matt will provide further updates as he receives more information.

    2. NOAA also has a citation recommendation under review.

    3. Additional discussion: Web linking and content negotiation are the 2 suggested implementation methods of DOIs from a paper (Ruth had sent out the link to Preserve Listserv earlier, but the link is also listed below under item 4-4 as → this paper is currently under peer review.

    4. Data Identifiers/DOI Landing Pages Update: Recommended citation (will include the DOI), title of dataset, summary of the dataset, link to metadata, and link to where to get the data are some of the required items.  Associated landing pages field is optional.

      1. Landing page should not provide the data directly.

      2. ESDSWG DOI landing page wiki page:

      3. ESDSWG DOI landing page recommendations:

      4. Article from (Human & Machine Actionable Data Citations):

      5. NOAA DOI Landing Page Example:

  4. NASA ESDIS Status of DOI Activities:

    1. There is a general trend in increase use/registration of DOI/NASA ESDIS (using EZID).

    2. A spreadsheet is used to organized the metadata that will be used when registering for NASA ESDIS (using EZID).

    3. Next steps: how can the process be improved and how can the process be made even more efficient?  Also, different DAACs have different challenges, so putting together a group with representatives from the different DAACs could help with the sharing of lessons learned → this could also lead to a summary of guidelines/best practices.

    4. Out of the 12 DAACs, ORNL and SEDACs have their own NASA ESDIS (using EZID) accounts (they report to NASA ESDIS on the monthly basis regarding their progress); others (including some entities that are not DAACs) work through the NASA ESDIS.  

    5. Additional information can be found on NASA ESDIS DOI Wiki:

      1. Submission Form Wiki page:

  5. Data Publication:

    1. Summary from the breakout session: “What does it mean to publish data?” (Notes on session: and

      1. The use of the term “data release” has been encouraged over “data publication”.

      2. However, if majority of the world uses the term “data publication,” how can our change of term make any impact?

      3. There is also no clear distinction between publication of metadata versus the actual data.

      4. The key question that needs to be clarified is still the definition of “data publication”.

        1. For example, some journals would consider a “table that contains data” or a “graph that contains data” equivalent of “data publication” versus others would ask for the full dataset “behind” these tables and graphs.

        2. This is also because there are different kinds of publications, including the level of vigor.

      5. Also see notes from the breakout session:

  6. Data Stewardship Maturity Matrix (

    1. A way to characterize how mature a data stewardship is.

    2. Currently, the methodology is fairly NOAA specific in terms of the ways the matrix works.

    3. The committee is also interested in applying it to different data types/formats.

    4. The review of the matrix is under review by Ruth.

    5. There are also other efforts is progress similar to the purposes and scope of the matrix.

  7. Viv presented a workflow regarding how USGS releases/publishes its data.

    1. Different roles and functions have been included in this workflow.

    2. This workflow is not yet available on the web yet because there are further minor adjustments needed.  However, Viv should be able to send out the link in about a month via listserv.

  8. Provenance for Earth Science (PROV-ES):

    1. Started as a ESDSWG 2014 Working Group.

    2. It is an interoperable provenance specification for use in Earth Science Data System.

    3. It is also interoperable with W3C Prov.

    4. The committee would like to help making this effort more visible, so that the specification can be reviewed to optimize the usability.  The review would include the ontology that is developed.

    5. A faceted research has been built and demonstrated at AGU.

    6. Stephen will help sending the instruction regarding how to join the wiki.

Hills, D.; Preservation and Stewardship Committee reporting session; Winter Meeting 2015. ESIP Commons , September 2014