ExCom Feb 2012

The meeting was called to order by President Karl Benedict at 2:02 pm EDT.

1. Approval of January minutes - A motion to adopt was made by Chuck Hutchinson, with Ken Keiser offering a second. The minutes were approved by acclamation.
2. Summer Meeting Planning
   • The summer meeting will be July 17-20, 2012. Registration is set to open March 15. Because of budget uncertainty and financial commitments that ESIP will be obligated to, early cut-off will be earlier than it has been in past years.
     • The University has coordinated with several nearby hotels to reserve room blocks.
       • Action - Map hotels and make sure that all are within walking distance. (Erin)
     • There will be an emphasis on training and workshops
       • There are a number of side workshops - DataOne, AZGS, SPG. Curt Tilmes also brought up the potential of a USGCRP workshop in conjunction
       • Action - Follow-up with University about available computer lab space. Follow-up with Yonsook about SPG meeting. (Carol)
   • Theme (http://wiki.esipfed.org/index.php/Summer_2012_Meeting)
     • On the Visioneers call last week several themes were discussed. Ted Habermann brought up the cross-cutting theme of innovation and the framework identified in the "Innovator's DNA", which provides a large umbrella under which most ESIP activities can link.
     • Those on ExCom agreed innovation was a good, broad theme. Becky Reid suggested that the training emphasis also fit will with the innovation focus. Will take the innovation theme back to Visioneers for Monday's call.
     • It would be good to identify Meeting theme's a year in advance for planning purposes.
   • FUNding Friday - There has been some discussion in the ESIP community about how to memorialize Greg Leptoukh. One idea is to rename the micro-funding competition after him. After some discussion among ExCom, the group decided to think about alternative ways to honor Greg and will discuss at the next meeting.
     • Action: Follow-up with Steve Kempler and see if he has suggestions. (Carol)
3. Committee, Cluster, Working Group Template - Karl Benedict proposed a draft template and explained the thinking behind the template to the group. The template is a way to systematically highlight ESIP outcomes, state-of-the-art accomplishments. The document is a little longer than originally anticipated about 2000 words. The group agreed that this was a good place to start.
   • Action: Products and Services, Education and IT&I have all agreed to take a stab at producing at least 1-2 total documents as a way to test the template. (Ken, Matt, Becky)
4. Committee Updates
   • Products and Services testbed - Ken Keiser described the architecture that the testbed will pursue with development occurring in the space the testbed is most comfortable with, code being deployed to GitHub, a common social repository and then launched in a operational way on an ESIP host. The ESIP host is a general web hosting space. This method gives ESIP more control over it's investment and will provide an accessible way to use testbed activities.
     • Action: Erin will follow up and have this set-up for the P&S call, Monday.
   • IT&I - Matt Austin reported that IT&I had their first telecon two weeks ago. The first action from this group is working with the ESIP collaboration areas identified as relating to IT&I to establish clear mission statements for what each group does.
5. Other Business - No other business.

Motion to adjourn made by Annette Schloss and seconded by Ken Keiser. The meeting adjourned at 3:08 EDT.